SAP digitalizes business processes for budget management and internal accounting, third-party funds management, purchasing and procurement, human resources, and building management for intelligent resource management in public educational and research institutions.
SAP’s commercial/fiscal approach to accounting maps all financial, budget-related, and grant authority-specific requirements extensively and end-to-end. Among other things, this includes digital, end-to-end purchasing and procurement processes, from purchase requisition and goods receipt to invoice receipt and payment. It also covers third-party funds management for complex projects in grant and contract research, from budgeting and operation to confirmation of the use of disbursed funds. Digital process automation in invoice processing and audit-compliant digital record-keeping support the flow of information from input to approval and eventual archiving. In addition, SAP HCM digitalizes the processes for human capital management by providing solutions for the core HR functions for administration; the organization and financial settlement of professors; research staff; personnel in technology, service, and administration; and trainees and student workers – all integrated for SAP S/4HANA. Integrated cloud-based processes with an innovative user experience round out and supplement SAP resource management.
The SAP Ariba platform is digitally transforming complete procurement processes for simple, intelligent, rule-compliant purchasing in “University 4.0”. Catalog-based purchasing processes are getting smarter for requesters, buyers, and approvers – with increased transparency and control along with lower costs and risks. Standardized processes reduce maverick buying, that is, procurement outside of the established channels. The Ariba Network adds a dynamic digital marketplace for buyers and suppliers as a collaborative, intelligent business network, enabling universities to manage the entire purchasing process – from external sourcing to invoice settlement – and control their expenses, to identify new potential for savings, and ensure a resilient supply chain.
SAP SuccessFactors optimizes interaction between the university and its staff by focusing on the employee experience. In particular, recruiting new staff and retaining existing employees pose huge challenges to public-sector employers. SAP SuccessFactors provides powerful cloud-based solutions for core HR functions plus payroll accounting, talent management (including applicant management), employee experience management (including employee feedback and target agreements), and self services (such as time recording).
The many individual trips by scientists and researchers are being optimized with SAP Concur for intelligent trip management in “University 4.0”. The entire process is supported efficiently and transparently: trip planning, booking, approval, and accounting. Simply and even on the go, with the app for business travelers and managers, which improves compliance by integrating internal travel expense guidelines and legal requirements. Extensive content from a variety of sources, convenient search options, and a wide range of booking options give “University 4.0” and its travelers a perfect travel experience, while at the same time cutting costs through the SAP Concur Partner Network (which includes business travel agents).